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Golf Group Policies and Procedures

Day Golf Tournament Terms & Conditions:

Golf Tournament Agreement - Printable Version (PDF Format)

Deposits & Payments:
A 10% deposit of the package price for the anticipated field will be required in order to reserve your date (minimum deposit of $200). The deposit is non-refundable unless either the Golf Course Superintendent or the Director of Golf deems the course unplayable on the day of the event (see terms & conditions below). The balance will be due PRIOR to play on the day of the event.

Guarantee:
The guaranteed number of players must be confirmed (7) days in advance of the tournament date with a player roster. The Tournament Coordinator will be responsible for providing either the Director of Golf, Daryl Hollinshead, or the Pro Shop Manager, Mike Cloutier, with the above mentioned player roster. The group will be responsible for payment of the guaranteed number of players.

Cancellations:
Point Sebago has the right to cancel any tournament or modify the tournament logistics (e.g. Start Time, Start Method, Starting Hole, etc.) if the guaranteed number of players falls below (75%) of the estimated number of players stated above. If a group falls below (75%) of the estimated number of players, every effort will be made to maintain the scheduled details of the tournament, however, changes may be necessary to help fill unused golf course space.

The Tournament Coordinator has a right to cancel the tournament at least (30) days prior to the scheduled tournament date and receive a full refund of the deposit. Cancellation within (30) days of the scheduled tournament date will result in a forfeited deposit.

Other Terms & Conditions:
If the group exceeds the guaranteed number of players, every effort will be made to adjust the tournament to accommodate those players.

A roster, complete with handicaps, if necessary, will be provided to Point Sebago within the guarantee guidelines to allow adequate preparation time for custom scorecards, cart signs, scoreboard sheets, etc., and to finalize tournament details.

Point Sebago Resort must provide all food & beverage. The group may bring in no food, beverage, or coolers.

In case of inclement weather, the tournament will be played as long as the Director of Golf and the Golf Course Superintendent deem the course playable. If the course is deemed unplayable, Point Sebago will work to secure another tournament date or give the group a refund of their deposit.

Suggestions for Tournament Coordinator to Host a Successful Tournament:
Require players to pay in full when signing up for tournament
Set deadline for sign-up, allowing time to meet guarantee and deposit deadlines with golf course
Distribute copy of “course/tournament rules” to all players prior to day of event

Golf Tournament Agreement - Printable Version (PDF Format)

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Overnight Accommodations Policies

DEPOSITS & PAYMENTS
A 50% deposit is required at the time of booking for all overnight accommodations. Overnight Accommodations must be cancelled at least 45 days before arrival during peak season and 15 days before arrival during non-peak season to receive a refund, less a $25/unit surcharge. All cancellations must be in writing. Maine State tax applies to overnight accommodations.

A minimum two-night stay is required for all overnight accommodations. Based upon the time of year, accommodations may be available for your group and may be blocked off for an agreed upon period of time.

CHECK IN & OUT
Check-in time for overnight accommodations is 3PM.
Check-out time is 11AM.